Graduation registration

Registration 

Registration for the March graduation events closes on Wednesday 14 February 2024. Tickets will be issued on the day itself. For more information on this visit the Tickets page. Please do not email the graduation team asking us to register you manually as we are not able to do this. If you experience issues when trying to register, please ensure you are using a laptop or computer, which is Android based, and that you’re using Google Chrome or Firefox. Please do not use your mobile phone to register.

Please be aware of the following when registering for graduation:

• Your results must have been released to you, via SOLAR, by no later than 14 February 2024. Results released via AULA are not official results. If you have not had your result officially released, even if you receive the registration email and register, by the 14 February, you are not eligible to attend graduation. You will be eligible to attend events later in the year.
• Students studying at our Collaborative Partners, both overseas and in the UK, will be contacted by our Academic Partnership Unit registration. Please do not contact the Academic Registry team.
• You will not be eligible to attend the graduation ceremony if your Progression and Award Board determines that you have not met the requirements of your award, you intend to enrol on a further stage of your course (e.g. a top-up to honours), you have an appeal in progress or you have an outstanding debt to the University (blocked or excluded).
• If you have any outstanding debt that has not cleared by 14 February 2024, or you are blocked at any point after the registration deadline, but prior to the graduation ceremony, you will not be eligible to attend and should ignore your registration email. Please note that payments can take up to five working days to go through the system so if you make payment on the final day of registration it may still be too late. In the case the debt is cleared after the 14 February 2024 you will be able to register for the Summer 2024 graduation event.
• You cannot choose which ceremony to attend. You will be automatically allocated to the ceremony closest to the date you have been officially awarded by your Progression and Award Board. You may only request to defer your ceremony if you have extenuating circumstances such as serious medical condition, for yourself or your allocated guest or military deployment etc. You will need to email
  graduation.reg@coventry.ac.uk to make a request if you have grounds and provide third party evidence to support that request. If any of your allocated guests require a carer you will also need to contact graduation.reg@coventry.ac.uk to make this request and provide third party medical evidence to support this. Any requests to defer, or for carers tickets, need to be made by no later than 1st March 2024.
• It is important that your correspondence address is up to date on SOLAR by no later than 19th February 2024.. Following the ceremonies, certificates will be posted by standard post within the UK and Europe, and by DHL to the rest of the world. You should allow up to three weeks for delivery to a UK address, or up to six weeks for delivery to an address outside of the UK before contacting us via email at graduation.reg@coventry.ac.uk to report that your certificate has not been received. For those students who have been awarded by the deadline and are eligible to attend, you will collect your certificate on the day of your graduation when you collect your tickets. Any certificates not collected on the day will be posted out, following the graduation events.
• While you await your certificate, if you require evidence of your award for employment purposes or further study, you have access to your HEAR, which is your formal transcript. Further information about the HEAR can be found here. We do not provide electronic certificates. Please note that the University is not responsible for any certificates not received due to an incorrect address. If you have not updated your address by 19 February 2024, and your certificate is posted to an incorrect address, you can request a replacement certificate via the online shop.
• Once you have registered you need to pre-order your gown via the Ede & Ravenscroft website. For more information visit the Gown Hire page.

Tickets 

Tickets are collected on the day of your graduation and are not posted in advance of the event. You will be able to collect your tickets from The Refectory, Priory Hall (Priory Street, CV1 5FB) two hours before the start of your ceremony. Please note the that the ticket collection desk will close 30 minutes before the start time. Tickets MUST be collected within this timeframe. If you are unable to collect your ticket, you will not be permitted to attend. Should you have guests travelling from overseas, we would encourage them not to book flights before you have received official confirmation of your award on SOLAR. The university will not be held responsible for any costs incurred by your guests.